Moving to Virtual Implementation of EBPs?

In recent months we have talked a lot about virtual implementation of evidence-based programs. Re-opening plans for schools and community-based youth organizations have been varied and challenging. Conditions have changed frequently and at times abruptly.

To address these complexities, and with fidelity and quality delivery of EBPs in mind, we have developed implementation strategies and tools that will help you plan and prepare for a successful virtual implementation.

Steps to consider

  1. Investigate what the implementation conditions are at the implementation site – use the preparation checklist to plan and prepare for virtual or hybrid implementation.
  1. Use the EBP templates to develop your virtual presentation. Templates have just been updated. Find the template for each synchronous module below:

Visit the website for information about how to access and use the asynchronous templates.

  1. Complete the virtual implementation plan to document how you modify the program and adapt to specific site conditions. You may have to do a different plan for each site.
  1. Send the virtual implementation plan to your ACT TA provider for review and discussion.

  1. Once approved, you can start implementing and refer to the virtual implementation plan when you enter cycle data into the ORS.

Virtual presentations are quite different from in-person presentations.

In our recent virtual presentations skills workshops we identified and discussed lots of potential technical and personal delivery issues. We highly recommend that presenters prepare thoroughly and practice.  Consider building in time for an extra introductory session with young people to do warm-up or team-building activities and practice the interactive features of the platform you are using. Young people may not be familiar with some of these features. Interacting and communicating via technology may take more time than you may expect. We recommend adding 2-3 extra sessions to your EBP implementation schedule.

Here are two additional tools to help you plan and prepare:

Let us know if you have any questions.

~ Jutta

Regional Provider Meetings

We are changing it up!

Over the past months many of you have participated in various work groups and ACT virtual training events and explored online platforms and material. As we are all learning, to stay alert and engaged online you have to change things up–so that’s what we’re going to do!

In October we will be hosting regional provider meetings. This idea actually came from you. In recent weeks several providers suggested organizing virtual regional provider meetings. ACT will host the meetings but the agenda and discussion will be set by you. This will be an opportunity to discuss outreach efforts, implementation challenges, and working with schools and community-based organizations in this new era of COVID-19. And you can talk about specific regional issues that impact your work. You can share successes, resources, and challenges and engage in joint problem solving.

Participation is voluntary. CAPP, PREP, and SRAE educators and supervisors are welcome. We have divided upstate into three groups and downstate into five groups (see regional meeting groups document below), although if you feel a stronger affinity with another region (especially upstate) you are free to join another provider meeting.

We scheduled all provider meetings on Fridays. The reading club will be on hold for the month. Let’s see how this works. After the first round the regional groups may decide on different times and days.

Start-up will be October 9!

Jutta Dotterweich

~ Jutta

Reading Club Selection for September 25, 2020


Our thanks go to Wendy Ramsay of REACH CNY for this week’s selection:

New Resources for Confronting White Nationalism (article)

We’ll discuss this article, which is an interview with the developers of a toolkit to be used by any school stakeholder (including students, educators, parents, administrators, and the wider community) to combat white nationalist organizing in schools.

If you are interested in seeing the toolkit itself, use this link to request a copy from Western States Center:

Confronting White Nationalism in Schools Toolkit

Don’t forget to register for the Reading Club and join us Friday at 11:00!

Thank you, Wendy!

Reading Club Selection for September 11, 2020

For this week’s Reading Club meeting we invite you to listen to a 30-minute podcast from the Happiness Lab…Sounds like a good plan, right?

Podcast: Coach Yourself Through a Crisis

In “The Happiness Lab” podcast series, Yale professor Dr. Laurie Santos guides us through the latest scientific research and shares surprising and inspiring stories that may alter the way you think about happiness and coping.

Register here for the 9/11 Reading Club discussion at 11:00.

Shared Resources from Component 2 Work Group, June-September 2020

June 22

Work group meeting – June 22 (recording)

Virtual life skills training
Shelby Cusson, Julianna Duca, & Chase Cramer, AIDS Community Resources
Presentation starts at 4:27

Activities and lessons plans for social and emotional core competencies
Anne Garno, North Country Prenatal/Perinatal Council
Jutta Dotterweich, ACT for Youth
Presentation starts at 24:06

July 6

Work group meeting – July 6 (recording)

Youth engagement using interactive technology
Meena Ardebili & John Jones, Family Health Centers at NYU Langone
Presentation starts at 3:58

July 20

Work group meeting for July 20 (recording)

Summer Programming: Night Owls & Babysitting Certification Training
Anne Garno, Amy Beauchamp & Kathryn Ripstein, North Country Prenatal/Perinatal Council
Presentation starts at 4:52

August 10

Work group meeting for August 10 (recording)

Teen Reality Theatre
Anthony Alcocer, Planned Parenthood of Central and Western New York
Presentation begins at 4:00

September 8

Work group meeting for September 8 (recording)

Genesis Ramos presented on Component 2 activities for Hudson River Health Care.
Presentation begins at 4:50

September 28

Work group meeting for September 28 (recording)

Stacey Richards presented for Planned Parenthood of Central and Western NY.
Presentation begins at 4:49

Thanks to all of our presenters!

Shared Resources from the Peer Educator Training Work Group – August 2020

We wrapped up the Peer Educator Training work group in August with two special meetings.

Peer Educator Training Work Group meeting – 8/12/20 (recording)

In this SHOW US WHAT YA GOT meeting we all had an opportunity to share activities that we use in peer educator training. That part of the meeting starts at about 9:20 on the recording.

Peer Educator Training Work Group meeting – 8/26/20 (recording)

In our final meeting, we heard from peer educators themselves about their experiences, then took time to reflect. The peer educator section begins about 10:40.

Thank you to all who shared ideas and resources with this work group!

Social Media Practice Work Group: Meeting Recordings, June-August 2020

The Social Media and Technology Practice work group is primarily a space for learning together and hands-on practice rather than developing resources to share. If you’d like to review any of the meeting recordings, they are linked below.

6/4/20 – Introducing the work group (no recording)

6/18/20 – Zoom Practice

7/2/20 – How to Instagram (no recording; link goes to blog post where resources are shared)

7/16/20 – Google Classroom
Introduction, signing up as teachers and/or students, options for sharing content

7/30 – Google Classroom

8/6/20 – Google Classroom

8/13/20 – Zoom, Tik Tok, Instagram
Zoom screen sharing practice; review of outreach using Tik Tok and Instagram

8/20/20 – Zoom, Google Classroom
Zoom breakout room practice; visit to our Google Classroom

8/27/20 – Nearpod Presentation

Thanks for joining us to explore these platforms together!

~ Heather & Marisol

Reading Club Selections for August 21, 2020

We have two brief articles for discussion this week, both focusing on school reopenings and the effects on young people:

The first offers tips to parents:
Child Mind Institute: Teenagers and Reopening.

The second is a provocative opinion piece from NBC News–did the author hit or miss the mark? We’ll discuss.
School reopenings are being touted as good for students’ well-being, but that’s wrong.

Remember to register to join us — talk to you soon!

Virtual Implementation of EBPs: Clarifying a Few Points

Many of you joined us for our web meeting last week on virtual implementation of EBPs. At this point there is still a lot of uncertainty about whether and how we can reach young people to engage them in sexuality education. School re-opening may look very different in each community or city borough. It is also not certain that school staff, administrators, or teachers, are interested in working with you this school year given the complexity of re-opening schools safely. However, together we are moving ahead with planning virtual implementation so that we will have something to offer young people and teachers soon.

Asynchronous vs. Synchronous Learning

We will form work groups for three EBPs used by SRAE or CAPP and PREP: Be Proud Be Responsible, Making Proud Choices, and Making a Difference. (TOP and Project AIM developers have provided us with virtual implementation guidelines and material. We will be meeting with providers who selected TOP and Project AIM separately.)

We propose to develop one template for asynchronous learning and one for synchronous learning.

  • Asynchronous learning refers to providing curriculum via platforms such as Google Classroom or Schoology where young people will study online following teacher instructions. They can do this individually at their own pace, working and submitting responses online using the platform.
  • Synchronous learning refers to providing curriculum live online via platforms such as Zoom or Skype where young people sign in at the same time and participate in activities online.

The material we develop in the work groups will be available on the website. Once you know if and how you can access young people in schools or through community-based organizations, you can tailor these materials for your site. We will develop fidelity guidelines and will ask you to submit your online curriculum for review before you implement.

Develop online EBP material on your own?

You are welcome to work with your local project team to develop online material for any of the EBPs you usually implement. As mentioned above we will develop fidelity guidelines and ask you to submit your online curriculum for review.

Documentation in the ORS? Entry and exit surveys?

We are still working on adjusting the Online Reporting System (ORS) to the different virtual implementation processes. Similarly, we are still discussing how to administer the entry and exit surveys required for PREP contracts.

Incentives for virtual implementation?

At this time incentives are not allowed in the SRAE initiative. We will advocate for incentives for virtual implementation for SRAE contracts.

Continue current virtual efforts (non EBP-based)?

You can continue your current social media efforts to engage youth with sexual and reproductive health and healthy relationship information as well as continue Component 2 virtual programming. Again, we recognize that some of you may not be able to work with the schools to deliver EBPs virtually. Schools may set different priorities at this time.

ETR Resources

Online learning requires different techniques to keep young people engaged and motivated to learn. ETR, the purveyor of many EBPs including Making a Difference, has made available a set of resources / tip sheets to guide the translation of EBPs to virtual platforms.

Adapting Teaching Strategies for a Virtual Environment

Adapting Trauma-Informed Practices to a Virtual Environment

Alternative Video Guidance

Jutta Dotterweich smiling

~ Jutta